Invite Bishworaj Poudel

How to invite Bishworaj Poudel to your program

Email Template
Clear • Respectful • Value-first

How to Invite Bishworaj Poudel

A thoughtful invitation is simple: explain the value, be specific, respect time, and make it easy to say yes or no.

View Process Before Program Checklist

Important Note

I don’t attend programs that don’t provide real value for the audience, the organizer, and the outcome.

Process

Keep it respectful, structured, and value-focused.

Step 1: Send Email

Send a clear email explaining your program, why you want Bishworaj, and what value the audience will gain.

Step 2: Wait for Reply

If the email is aligned and valuable, you’ll get a reply. If there’s no reply, consider it a respectful decline.

Thoughtful behavior: One clear follow-up is okay. Multiple follow-ups, pressure, or guilt messaging is not.

What your email should include

Make it easy to evaluate quickly.

  • Program overview: what it is, theme, and goal
  • Why Bishworaj: a specific reason (not generic praise)
  • Audience details: who will attend + expected number
  • Date & time: include timezone + duration
  • Format: keynote / workshop / panel / Q&A + language
  • Value promise: what participants will learn and take home
  • Logistics: venue/online platform, AV needs, recording policy
  • Compensation (if any): speaker fee, travel, accommodation, tokens, etc.

Before the program

What a respectful organizer does to create a smooth experience.

Clarify the value

Confirm what the audience wants, what outcome you expect, and what “success” looks like.

Respect time

Share a tight agenda, exact speaking slot, and keep the session on schedule.

Prepare logistics

Confirm venue/Zoom link, mic/screen setup, and recording permission in advance.

Be easy to work with

One point of contact, fast replies, clear instructions, and no last-minute surprises.

Note: I don’t go to programs that don’t provide value. The email must make the value obvious.

Email template (copy & send)

Short, clear, and respectful, written from a thoughtful organizer’s perspective.

Subject: Invitation to speak at [Program Name], [Date, Time, Timezone] Hello Bishworaj, My name is [Your Name], and I’m reaching out from [Organization/Community Name]. We’re organizing [Program Name], a [event type: workshop / keynote / panel] focused on [topic]. Why I’m inviting you: We believe your experience in [specific reason: AI education / practical AI / community building / entrepreneurship] matches what our audience needs right now. We want the session to be practical and valuable, not just motivational. Program details: • Audience: [who] (Expected: [number] attendees) • Date & Time: [date], [time] ([timezone]) • Duration: [minutes] • Format: [Keynote/Workshop/Panel/Q&A] (Language: [English/Nepali]) • Location/Platform: [Venue or Zoom/Meet] • Recording: [Yes/No] (We will ask permission before recording) Value we want to deliver: After your session, participants should be able to: 1) [Outcome 1] 2) [Outcome 2] 3) [Outcome 3] Support & logistics: We will provide [mic/screen/host support]. Your point of contact is [Name + phone/WhatsApp]. We’ll share agenda and requirements at least [X days] before the event. Compensation (if applicable): [Speaker fee / travel / accommodation / token of appreciation, be transparent] If this aligns with your schedule and standards, we’d be honored to have you. If not, I completely understand. Thank you for your time. Warm regards, [Your Name] [Role], [Organization] [Phone/WhatsApp] [Website/Social link]

Tip: Don’t pressure. One follow-up after a few days is enough. No reply = respectful no.